Finance Analyst I

General Description:

The Management Analyst I Finance position is responsible for supporting all functions of the Finance Department which includes a wide variety of payroll, accounts payable, accounts receivable, and budget duties. Key responsibilities include assisting in payroll and new employee setup, overseeing the credit card program as the credit card compliance officer, and managing appropriate cash denominations for all cash drawers for the City.

Primary responsibilities include performing research, analysis, recommendation, and consultation to management on diverse or complex issues and matters having a fiscal or operational impact. Assisting in the development and preparation of the annual operating and capital budgets and other financial reports, compiling and analyzing performance data, supporting process improvement projects, purchasing card compliance officer, and related duties as required.

Starting Salary Range : The starting salary is between the minimum and midpoint of the range ($53,040.00 - $64,979.20 annually). Candidates will start at the minimum of the range unless their skills, experience, education or other factors exceed the qualifications for the position

• Post Personnel Actions for employees and resolve discrepancies.
• Assist with new employee setup in the HRIS system including verifying banking information.
• Monitor timesheet approval in the timekeeping system and follow-up as needed to ensure approvals are timely.
• Prepare payroll reports and import files as needed.
• Assist with W-2 creation and transmittal of W-2 file to the Social Security Administration.
• Assist in processing special or retroactive pays as necessary for corrections.
• Prepare and match credit card transactions for processing, serving as the credit card compliance officer.
• Oversee ordering new credit cards and attaching restrictions and exceptions when appropriate.
• Set up vendors in the finance system(s) and assists with processing 1099 tax documents annually.
• Process and follow-up on virtual card transactions.
• Upload payment files to bank for approval by the Finance Manager, or designee.
• Follow-up on any returned items and re-issue payment after corrections are made.
• Receives notification of non-sufficient funds (NSF) payments from the bank; reports the information to the appropriate department. Provides support to departments in their collection efforts.
• Provide support to departments for entering credit card transactions, including training.
• Provide support to departments for entering invoices and processing payments.
• Manage the annual payroll calendar.
• Process and post receipts not processed by another department.
• Collect and distribute lodging tax to conventions and visitor bureau (CVB).
• Manage the accounts payable e-mail inbox and responds to vendor and department accounts payable inquires.
• Maintain and provide various cash denominations for all cash drawers for the city.
• Run various standing reports for management.
• Maintain accurate documentation for processing procedures.

** Regular, predictable, and punctual attendance is required.

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. A typical way to qualify is an associates degree and two (2) years of progressively responsible experience in local government or related field.

1. Licensure or Certification Requirements

Valid Ohio drivers license with an acceptable drivers abstract in order to meet criteria for insurability established by the City of Gahanna.

• Provide payroll reports to supervisory staff as requested.
• Utilize safeguards to maintain confidentiality of employee data.
• Act as backup to Finance Analysts for payroll, accounts payable, and receipting.
• Locate and advises records management personnel of records for destruction each year.
• Receive and delivers City deposits.
• Process credit card transactions for the Finance Department credit card.
• Perform other related duties as assigned.