Chief Financial Officer (CFO)

Job Title: Chief Financial Officer

Reports to: President (with functional and fiduciary reporting to CFO, EMCOR Construction Services)

Location: Manchaca, TX

FLSA Status: Full-Time / Exempt

COMPANY OVERVIEW

For nearly 70 years, The Porter Company has maintained its reputation as one of Texas’ premier, multi-faceted mechanical contractors. Our dedicated, experienced, and highly motivated team provides full-service mechanical, HVAC , and specialty piping systems. Our clients encompass a wide range of industries, including commercial, bulk chemical systems for semi-conductor manufacturers, high-tech fabrication, pharmaceutical companies, medical complexes, and other highly specialized facilities.

SUMMARY

The Chief Financial Officer (CFO) is responsible for directing the financial functions of the company in accordance with generally accepted accounting principles issued by the Financial Accounting Standards Board, the Securities and Exchange Commission, and other regulatory and advisory organizations and industry and Corporate and local best practices. The CFO is also accountable for the ongoing development and monitoring of control systems designed to preserve Company assets and report accurate financial results.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Possess an executive level knowledge and understanding of the financial, accounting, and operational functions of the organization, and support the President and executive management team in achieving the organization’s vision, goals, and objectives.
• Serve as a strategic partner to the Company President, proactively advancing key initiatives effectively and within agreed timelines.
• Manage all operating unit assets including fixed assets and accounts receivable.
• Manage cash flow by coordinating timely collections with appropriate project managers and customers.
• Coordinate timely payments with suppliers and purchasing personnel.
• Prepare the company’s financial reporting package and ancillary documentation timely and in accordance with applicable established policies and procedures.
• Manage all data processing operations to ensure timely and accurate reporting as required.
• Ensure financial and accounting functions, financial controls, and records meet all federal, state, local and company regulatory requirements.
• Drive Company project cost control policies and procedures; make improvements and train project managers on cost control where necessary.
• Lead the accounting department in Accounts Payables, Accounts Receivables, Payroll, HR; ability to interface with Purchasing department as necessary.
• Develop the processes/procedures necessary to ensure regulatory compliance, proper records maintenance, and adequate accounting controls in support of Company operations.
• Prepare for and lead monthly project reviews with President, executive staff, and project managers to evaluate job performance, assess risks, develop action plans and update the book position of each project.
• Partner with Estimating in the preparation of pre-qualification documents as needed and ensure that changes in labor rates, insurance rates and tax rates are communicated timely and accurately.
• Review contracts and leases prior to execution noting billing, payment, retention, bonding and insurance terms as well as any other issue that may be of concern or liability to the company and recommend appropriate modifications to senior management.
• Ensure executed contracts and all executed change orders, bond, certificate of insurance and applicable subcontracts are properly maintained.
• Review all credit applications or D&B reports on new and/or potential customers when conditions warrant.
• Coordinate and track company vehicle licensing and registration.
• Ensure procurement of bonding and insurances as required by company policy and project contracts.
• Review and approve payroll, purchase orders, accounts payable, expense vouchers and account adjustments.
• Coordinate support requirements for construction operation with company chief executive.
• Coordinate filing of “Notice to Owner” on all new projects and monitor releases of lien for terminology and accuracy prior to signing.
• Establish positive working relationships with company vendors and suppliers and coordinate vendor negotiations with Purchasing Manager for inclusion of terms and discounts.
• Coordinate claims issues and legal activity with EMCOR Construction Services legal counsel by providing records, reports, and all other documentation that may be necessary to address a claim.
• Participate and coordinate internal/external audits schedule and requirements.
• Conduct annual audit of stored records to ensure compliance with established company and legal regulations.
• Prepare executive payroll and generate reports as needed in the absence of accounting and/or payroll personnel.
• Monitor and analyze monthly overhead expenditures to justify and/or correct budget variances.
• Prepare monthly insurance loss runs and status of existing claims to determine adequate reserves are accrued and adjusted as needed.
• Manage claims to reduce potential exposure in accordance with Company loss control policy.
• Review and approve monthly HRIS reports to include Inter-Company Insurance Billings, 401k Contributions and FSA contributions.
• Manage and coordinate employee data in the company’s HRIS including salary, bonus, benefits, 401(k), and FSA administration.
• Manage control of company property issued to employees leased by the company to ensure compliance with associated contracts.
• Lead and participate in special projects as needed.
• Comply with all company operating policies, procedures, and safety programs as established.

SUPERVISORY RESPONSIBILITIES

Plan, direct, coordinate and evaluate the activities and performance of direct reports, including payroll and accounting, human resources and IT personnel.

EDUCATION AND EXPERIENCE

• Professional experience as a corporate controller or CFO with 15+ years of experience including progressive senior management positions in accounting or finance.
• MBA in accounting/finance, or related academic discipline, and/or CPA accreditation is strongly preferred. BA/BS degree from an accredited four-year college or university in Accounting or Business with seven to ten years recent related experience and/or training; or an equivalent combination of education and construction experience.
• Public Accounting background; construction accounting experience preferred.
• Significant working knowledge of federal, state and local laws governing financial and accounting practices.
• Strong working knowledge of FASB, SOX, IRS, Federal, State and City regulations as they apply to the essential functions of this position.
• Preferred familiarity with construction contract language and terms and construction accounting. This includes but is not limited to contracting process, project accounting, job costing, payroll and having worked in a union employee organization is preferred.
• Experience overseeing and leading human resources, safety and risk functions preferred.
• Experience overseeing employee benefits administration desirable.

COMPUTER SKILLS

• Advanced computer/technical skills with various accounting applications (life cycle of the accounting and finance departments). Previous experience with system conversions o helpful.
• Microsoft Office expertise, including advanced Excel skills

REQUIRED ATTRIBUTES

• Ability to initiate actions and to deliver on commitments in a timely, accurate manner.
• Ability to work with the highest level of integrity and ethical standards.
• Ability to improve processes, analyze, and solve problems on a proactive, strategic, and tactical level.
• Commitment to Company values of: integrity; discipline; transparency; mutual respect and trust; commitment to safety, and teamwork,
• Strategic approach with ability to understand local markets and specific aspects of business.
• Executive level written and verbal communications skills.
• Ability to work well and contribute as a partner in a team environment.
• Ability to lead people and get results through influence.
• Technical skills in accounting and finance within the level of experience for this position.
• Ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

Able to work at a computer (reading and keying) or extended periods of time.

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

Requires ability to periodically drive or fly to visit work sites, customers, or attend company events.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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