Specialist-Budget Contract

Overview

Job Summary

The Budgeting, Billing, and Contracting Coordinator is responsible for overseeing the development,

negotiation, execution, and financial management of research study contracts and budgets to ensure

accurate revenue capture. This role analyzes and finalizes site budgets, prepares and submits sponsor

invoices, tracks research revenue, reconciles payments, and maintains contract documentation while

ensuring full compliance with sponsor, federal, Medicare Cost Analysis, and institutional guidelines.

Operating at a mid-level individual contributor capacity, the position supports the entire research portfolio

across the health system and directly impacts research revenue integrity, timely cash collections, and

regulatory compliance. The role collaborates closely with Legal, Finance, Privacy & Security, research

clinics, study teams, and external sponsors, exercising independent judgment on complex contract terms,

budgeting decisions, and billing resolutions.

Responsibilities

Analyzes, develops, negotiates, and finalizes site budgets and sponsor contracts for industry- and

federally-funded research studies.

Serves as primary liaison between internal departments including Legal, Finance, and Privacy &

Security and external sponsors or research organizations.

Ensures all contracts and budgets comply with internal policies, federal regulations, Good Clinical

Practice (GCP) guidelines, and sponsor requirements.

Maintains accurate contract documentation and tracking within the Clinical Trial Management

System (CTMS) and related systems.

Prepares, tracks, and submits sponsor invoices in accordance with contract terms and Medicare

Cost Analysis guidelines.

Monitors research revenue, reconciles payments received, and follows up on outstanding

balances to optimize cash flow.

Maintains accurate billing schedules and ensures timely invoicing to prevent revenue delays.

Records and maintains financial documentation for invoices, payments, and research-related

expenses.

Supports month-end and quarter-end close processes and assists with preparation of financial

reports and KPI tracking.

Performs quality checks and audits to verify contract terms, billing accuracy, and overall

compliance.

Builds and maintains strong working relationships with research clinics, sponsors, and internal

study teams.

Provides responsive support and clear communication on contract status, billing timelines, and

revenue tracking to leadership and study teams.

Completes assigned goals and other duties as assigned.

Specifications

Experience

Minimum Required

3 years of contract analysis and

contract negotiations required,

including Clinical trial sponsor

budget negotiation and Sponsor

billing. Experience working in

clinical research, healthcare

Finance and /or pharmaceutical

industry. Experience Working

with industry sponsored

research. CRO Experience.

Knowledge in the pharmaceutical

Industry. Knowledge in clinical

research study proposals and

funding

Preferred/Desired

3 years of contract analysis and

contract negotiations required,

including Clinical trial sponsor

budget negotiation and Sponsor

billing. Experience working in

clinical research, healthcare

Finance and /or pharmaceutical

industry. Experience Working

with industry sponsored

research. CRO Experience.

Knowledge in the pharmaceutical

Industry. Knowledge in clinical

research study proposals and

funding

Education

Minimum Required

3 years of contract analysis and

contract negotiations required,

including Clinical trial sponsor

budget negotiation and Sponsor

billing. Experience working in

clinical research, healthcare

Finance and /or pharmaceutical

industry. Experience Working

with industry sponsored

research. CRO Experience.

Knowledge in the pharmaceutical

Industry. Knowledge in clinical

research study proposals and

funding. .

Preferred/Desired

Bachelor's Degree in related field.

Training

Minimum Required

Preferred/Desired

CITI (or equivalent) Training in

Clinical Research; Proficiency in

Velos CTMS; Clinical Research

Coordinator Certification

Special Skills

Minimum Required

Knowledge of basic financial principles and compliance standards such as CMS guidelines and anti-kickback statutes and regulations. Ability to read and understand basic legal and contract terminology. Ability to read and understand clinical trial protocols. Financial analysis skills. Project management skills and analytical decision making skills. Must be proficient in Microsoft Word, Excel and PowerPoint. Excellent Organizational Skill

Preferred/Desired

Proficient computer skills to include MS Word, Excel and Power Point. Excellent organizational skills. Knowledge in the pharmaceutical industry. Knowledge in research grant proposals and funding.

Licensure

Minimum Required

Preferred/Desired