Budget Specialist

We are seeking a Budget Specialist in the department of Urology. The Budget Specialist is responsible to work with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., general funds, grants, contracts, endowments, revenues, gift accounts.

Specific Duties & Responsibilities

• Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments.
• Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
• Assemble budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
• Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
• Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
• Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
• Using templates, review and assess budget patterns and project expenditures.
• Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
• Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
• Other duties as assigned.

• High school diploma or graduation equivalent.
• Two years of related administrative and/or budget experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Technical Skills & Expected Level of Proficiency

• Accounting and Payroll Processing - Awareness
• Analytical Skills - Awareness
• Financial Analysis - Awareness
• Financial Software - Awareness
• Presentations - Awareness
• Process Improvement - Awareness
• Report Writing - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Budget Specialist
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($26/hour targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 8:00am - 4:30pm
FLSA Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Uro Urology
Personnel area: School of Medicine