CFO and Finance Administrative Coordinator

Posting Number Staff_0403497 Classification Title Staff Working Title CFO and Finance Administrative Coordinator Datatel Position ID VPFI3ADMNCOR1A Annual Hours 2080 hours Placement Range $42,012.45 - $47,264.01 Position Type Regular Job Category Exempt General Description

The position is responsible for performing a diverse range of accounting, technical, and administrative duties in a detail oriented environment in support of Finance departments. The CFO and Finance Administrative Coordinator will provide comprehensive administrative support to the Chief Financial Officer and all other departments within the Finance division. Essential administrative support functions include but not limited to managing the oversight of Finance college policies, assisting the CFO in day-to-day administrative tasks, providing organizational , administrative and technical support of a varying nature by performing a broad range of projects and assignments.

Reports To Chief Financial Officer What position(s) reports to this position?

NA

Minimum Education/Experience

Associate Degree

Minimum (2) years' full-time work experience in an administrative office position

Equivalency/Substitution: Will accept (2) years' full-time related work experience in lieu of a degree for a total of (4) years' of related experience.

Required Knowledge, Skills & Abilities

Knowledge:

Telephone etiquette

Office practices

Microsoft Office or similar software

Skills:

Using basic math calculations

Spelling accurately

Filing, scanning

Solving problems

Managing multiple priorities

Communicating with others

Organizing work

Using word processing, spreadsheets, PowerPoint, email and calendaring systems

Abilities:

Be reliable and punctual

Draft routine correspondence

Work in a fast-paced environment

Pay attention to details

Work both independently and cooperatively with others

Take direction well

Coordinate resources

Exercise professional judgment

Complete assigned projects

Maintain confidentiality and a professional demeanor

Edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts

Prepare finished copy in a quality format

Physical Demands/Working Conditions

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:

The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position may require the person to move about the College's various locations to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in an indoor, office setting.

Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.

Work is performed during office hours.

Preferred Qualifications

Bachelor's Degree

(2) years' full-time administrative work experience at an institution of higher education

Required Training

Quarterly compliance training as assigned by institution

Work Hours

40 hour work week

Monday through Friday; 8:00am to 5:00pm

Opportunity for flex or hybrid work schedule

Summer Hours June and July

Monday through Thursday; 7:30am to 6:00pm

Department Chief Financial Officer Job Open Date 05/19/2026 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume and transcript conferring highest degree if meeting the minimum requirements with a degree.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at ..., Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)

Manage the office of the CFO by coordinating the organizational, administrative, and technical processes of a varying nature for the CFO by performing a broad range of projects and assignments.

Schedule, manage and coordinate the day-to-day activities, and meetings for the CFO including scheduling, preparing agendas, and taking minutes as appropriate.

Coordinate the collection of data and preparation of reports for CFO and Finance department.

Act as a backup for Purchasing during peak times or as needed.

Manage the compliance and approval of travel vouchers submitted for payment.

Process informational reports using appropriate Microsoft Office software, Ellucian Colleague, independently or with limited instruction, and make appropriate distribution.

Draft bi-weekly department reports for submission to the President's office.

Prepare and distribute monthly board meeting agenda items.

Track and organize all contracts to be paid by Finance.

Maintain and update contact lists for internal and external stakeholders.

Coordinate and manage special projects as assigned by the CFO.

Support Finance teams in achieving departmental goals and objectives.

Responsible for the management of retention periods for financial documents and ensuring documentation are updated annually for timely maintenance and disposal.

Process requisitions and maintain budget for all Finance purchases and services.

Facilitate effective communication between the CFO and other departments within the college

Coordinate training and meeting logistics by scheduling rooms in Astra and distributing Outlook invitations and communications to participants.

Support payroll administration by facilitating identity verification for direct deposit updates and delivering completed documentation to Payroll.

Assist with year-end and project-based Finance/Payroll activities, including W-2 preparation, document handling, and departmental support tasks.

Submit and track Fresh Service tickets for building, maintenance, and operational needs as necessary.

Provide administrative support to Finance and as a backup for HR operations, including phone coverage, scheduling, and coordination of departmental activities.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.