Manager, Budget & Procurement

Provides leadership and direction for County budgeting, procurement, inventory, and financial compliance activities. Responsibilities include preparation and monitoring of annual budgets, coordination of purchasing and bid compliance, administration of assigned inventory programs, management of financial reporting requirements for Commission review, and support of internal financial controls. Directs, manages, and develops strategies for the financial service operations at the countys three license office locations (Pelham, 280 Corridor, and Columbiana). Works closely with departments, vendors, and County leadership, and ensures adherence to applicable laws, policies, and administrative requirements. Work is primarily performed in Columbiana, with occasional work at other County locations. May attend Commission meetings for budget reporting.

DUTIES AND RESPONSIBILITIES
Budget Monitoring & Financial Reporting

• Coordinate and prepare the Countys annual operating budgets, departmental budget submissions, and supporting schedules.
• Monitor revenue and expenditure activity throughout the year and provide regular budget performance reporting.
• Prepare budget presentation materials and reporting for the County Commission and County leadership.
• Attends County Commission meetings, budget meetings and other special meetings as required.
• May be assigned special projects by the Chief Financial Officer and County Manager as needed.

Procurement & Purchasing

• Manage purchasing requirements and bid solicitation processes to ensure compliance with procurement laws and County policies.
• Administer inventory processes including acquisitions, approvals, database entry, field verification, reconciliations, and surplus sales or auctions.
• Review purchase order activity, monitor open purchase orders, and ensure proper closure and documentation.
• Perform or coordinate financial note preparation and supporting exhibits for assigned operational areas.
• Manage and administer gas card programs including issuance, revocations, approvals, and reconciliation of use.
• Coordinate vehicle-related administrative processes including insurance additions and required vehicle documentation.
• Maintain and administer bid records, vendor documentation, and purchasing histories.
• Train and guide departments on purchasing, inventory, and budget procedures.
• Assist with internal control implementation and monitoring related to budget, purchasing, and inventory activities.
• Participation on various boards and/or committees for various community entities and/or agencies.

License Office Financial Services

• Manages and provides support to the Supervisor of Financial Services for the License Office to develop strategies for operations, address concerns, and serve customers.
• Analyzes overall financial operations and budgetary performance to ensure efficiencies, compliance, and optimization of resources.
• Ensures compliance with federal, state, and local financial regulations and internal policies; serves as the primary liaison for internal and external State Audits.
• Provides excellent customer service to internal and external stakeholders.
• Performs all duties in a safe and efficient manner.
• Performs all other duties as assigned by supervision.

Minimum Requirements

• Bachelors degree in Accounting from an accredited college or university.
• Five (5) years of experience in budgeting, purchasing, procurement, or governmental financial operations.
• Valid drivers license.

Preferred Requirements

• Certified Public Accountant (CPA) license.
• Knowledge of public-sector budgeting, bid compliance, and governmental purchasing regulations.
• Experience with Tyler Munis software and related procurement modules.

Working Conditions
Work performed primarily in an office environment.

Physical Requirements
Sedentary work with occasional walking, standing, bending, and light lifting. Examinations : No written or performance examination will be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in this Position Announcement and denoted on their Job Application and responses to the Supplemental Questionnaire.

Pre-Employment/Post Offer Drug Screening : Shelby County is committed to providing and maintaining a drug-free work environment. After receiving a conditional offer of employment, applicants are required to pass a drug test conducted at a test site designated by Shelby County.

Shelby County, Alabama is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.