Fiscal Manager

Position Overview
The Fiscal Manager will oversee and manage the financial operations of the Greater New Bedford Workforce Board. This role ensures compliance with all state, federal, and local fiscal regulations, maintains accurate accounting practices, and supports organizational stability during a period of transition. The Fiscal Manager will be responsible for daily fiscal operations, grant and contract compliance, financial reporting, and preparation for audits, while providing leadership and technical support to staff and external partners.

Essential Duties and Responsibilities
Financial Management & Oversight
Manage daily fiscal operations including accounts payable/receivable, payroll, deposits, withdrawals, and general ledger transactions.
Monitor and reconcile bank accounts monthly; ensure accurate reporting of cash flow and expenditures.
Process vouchers, invoices, and purchase orders, ensuring compliance with internal controls.
Maintain compliant files for all financial transactions and vendor contracts.
Ensure all financial activities adhere to Generally Accepted Accounting Principles (GAAP) and nonprofit best practices.

Budgeting, Grants & Contracts
Assist in the creation of the annual operating and integrated budget for inclusion in the Business Plan.
Develop and monitor budgets for grant applications in collaboration with staff.
Prepare financial status and close-out reports for all funding sources in accordance with state, federal, and WIOA requirements.
Monitor expenditures related to grants, contracts, and other fund sources to ensure compliance with regulations.
Assist with fiscal monitoring of sub-recipients, vendors, and service providers.

Compliance & Reporting
Prepare timely and accurate financial statements, reports to the Board, and submissions to funding agencies.
Assist federal and state monitors, as well as independent auditors, during fiscal reviews and annual audits.
File and maintain compliance documentation including Form 990, Form PC, tax-exempt certificates, and related filings.
Participate in state and local fiscal meetings and training sessions to ensure alignment with current regulations.

Internal Controls & Policy Development
Assist in reviewing, updating, and implementing fiscal and procurement policies and procedures.
Recommend process improvements to enhance efficiency, compliance, and financial integrity.
Provide guidance to staff on fiscal matters and serve as a resource for financial problem-solving.

Other Responsibilities
Provide regular financial updates to the CEO/Executive Director, Finance Committee, and Board of Directors.
Contribute to strategic planning by offering financial insights that strengthen organizational stability.
Perform other duties as assigned by the Chief Executive Officer/Executive Director.

Qualifications
Bachelor's degree in Accounting, Finance, or related field (required).
Minimum of 3-5 years of nonprofit finance/accounting experience, preferably with grant-funded organizations.
Strong knowledge of GAAP, nonprofit accounting, and federal/state fiscal regulations.
Demonstrated experience with financial reporting, audits, and compliance oversight.
Proficiency in QuickBooks or comparable accounting software.
Strong organizational, analytical, and communication skills.
Ability to work independently, maintain confidentiality, and uphold high standards of integrity.

Benefits
Retirement match at a rate of fifty percent (50%) for up to eight percent (8%) of the annual salary with vesting after 180 days
Eligibility for health and dental coverage, and 457 (b) plan subject to plan terms and eligibility for company paid benefits such as life insurance, short- and long-term disability, and long term care
Paid Time Of (PTO) earned on an accrual basis of 16 hours on the first of each month (24 days annually)
14 company paid holidays