Finance Coordinator Financial Services Unit

SUMMARY:

Under the direction of the Finance Director or his/her designee, responsible for general clerical and

Accounts Payable processing expertise to the organization, and assists in the preparation of a variety of financial reports.

This position is represented by Teamster Local Union No. 763.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential junction. Essential duties and responsibilities may include, but are not limited to, the following:

Accept payments and prepare receipts using the payment processing system.

Process Accounts Payable - maintain vendor files, code vouchers to ensure proper accounts have been identified, process invoices for payment, manage reports and balances batches, prepare Expenditure Approval list for Council Finance Committee (twice per month); file requisitions and vouchers.

Perform as a Passport Agent assisting customers requiring a new or renewed passport, process and administer oath, mail out applications in a timely manner, tracking passports, updating and corresponding with the main downtown office.

Provide back-up assistance for Purchasing Process purchase orders; claims against the City; Bids & Bid Openings; incoming mail (opening, distributing and coding); and outgoing mail.

Provide back-up assistance for Payroll Research employee inquiries; handle timesheets; Run Deduction / Benefit checks.

Provide back-up assistance for Utility Billing Assist in customer inquiries of accounts; correspond with Waste Management regarding Solid Waste exemptions; perform various functions as assigned by the Utility Billing Coordinator.

Provide back-up assistance for Accountant Receipt invoices; prepare and post on-line payments; prepare bank deposits; handle daily reconciliation and balance cash drawer; manage checks for Payroll and A/P; import, balance, & post permits; balance & post batches; correct entries.

Prepare various reports and schedules for Washington State Auditors office annual audit. Assists with the preparation of the Citys Annual Financial Report.

Perform data entry and computer operations for finance and accounting journal processing.

Research and gather information (i.e. vendor, capital fixed asset, payment, and coding histories)

Provide front desk coverage including greeting and assisting customers, researching and resolving customer inquiries and concerns both in person and over the phone.

Perform other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other Financial Technician duties as assigned to cover absences, to equalize peak work periods, or to otherwise balance the workload.

MINIMUM QUALIFICATIONS:

Completion of two (2) years of college-level coursework in accounting, finance, business administration, public administration, or a related field; or

Two (2) years of progressively responsible experience in accounting, bookkeeping, payroll, finance, customer account management, or a related field; or

Any equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential functions of the position.

Experience preparing financial records, reconciling accounts, processing accounting transactions, or performing related financial support functions is preferred.

SPECIAL REQUIREMENTS:

Must successfully pass a background investigation.

Verification of identity and authorization to work in the United States must be completed in accordance with federal law.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of principles, practices, and terminology of governmental accounting, financial recordkeeping, and internal controls.

Knowledge of accounting functions including accounts payable, accounts receivable, cash receipting, collections, fixed assets, payroll support, and financial reporting processes.

Knowledge of applicable federal, state, and local laws, regulations, and policies governing municipal finance and accounting operations.

Knowledge of general office procedures and practices related to administrative and financial support work.

Skill in providing professional and effective customer service to internal and external customers.

Skill in interpreting, explaining, and applying financial policies, procedures, and accounting information to a variety of audiences.

Skill in communicating clearly and effectively, both orally and in writing.

Skill in analyzing financial data, identifying discrepancies or issues, and recommending appropriate solutions.

Skill in using financial systems, spreadsheets, databases, and standard business software (including Microsoft Excel, Word, and Outlook).

Ability to perform accurate financial recordkeeping and maintain detailed records with a high degree of precision.

Ability to process cash receipts and perform cash-handling duties accurately and responsibly.

Ability to read, interpret, and apply applicable laws, regulations, policies, procedures, and collective bargaining agreements.

Ability to manage multiple tasks, establish priorities, meet deadlines, and adapt to changing workloads and interruptions.

Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.

Ability to establish and maintain effective working relationships with supervisors, coworkers, other departments, outside agencies, vendors, and the public.

Ability to resolve customer concerns and complaints in a professional and courteous manner.

Ability to learn and apply department-specific procedures and financial systems.

SUPERVISION RECEIVED:

Work duties are supervised by the Finance Director or their designee; may also receive direction from the Administrative Services Director, Deputy City Manager and/or City Manager.

SUPERVISION EXERCISED:

None.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

This position is scheduled to work 8:00 a.m.5:00 p.m., MondayFriday.

Duties are primarily performed in an office environment.

Able to sit or stand for extended periods of time.

Potential encounter dissatisfied or abusive behavior and confrontations from public.

The environment is sometimes stressful, working under tight deadlines, with distractions and interruptions.

Lift and move up to 50 pounds (the weight of a box of paper for filling copy machines and archiving records).

Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color differentiation, and the ability to adjust focus.

COMPENSATION:

Hourly wage range: $30.61$37.66

The full pay range is posted for transparency purposes. New hires compensation is placed between the start and midpoint of the range, based on qualifications, skills and experience. This approach ensures internal equity, as well as room for growth and progression within the pay band over time.

HOW TO APPLY:

Position open until filled. Apply online at www.cityofmlt.com/Jobs . Offline/paper application or more information can be requested at ... or .... Due to high volume of applications we receive, only those closely matching the qualifications will be contacted for further consideration. Please note, incomplete submissions may not be considered.

The City reserves the right to review applications and may select a finalist for the position at any time; therefore, you are encouraged to submit your application as soon as possible.

This job description does not constitute an employment agreement between the City and the employee and is subject to change by the City as the needs of the City and the requirements of the job change.

The City of Mountlake Terrace is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive workforce and community.