Executive Assistant to EVP/Chief Financial Officer

All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporations policies, procedures, guidelines, contractual commitments and governmental regulations.

Manages supervisors calendar and independently schedules appointments.

Resolves moderately complex issues in absence of manager and can answer and interpret company policies and procedures.

Develops reports and presentations

Compiles, researches, and tabulates data and may perform some analysis

Screens incoming calls and correspondence and responds independently when possible.

Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

Arranges programs, events, or conferences by arranging facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget.

Directs preparation of records such as agenda, notices, and minutes for corporate meetings.

Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.

Creates and maintains database and spreadsheet files.

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.

Orders and maintains supplies and arranges for equipment maintenance.

Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience:

Five to seven years prior experience in advanced secretarial/administrative positions

Ability to prioritize and develop procedures for completing work

Must have strong writing composition skills

Must have demonstrated ability to perform tasks under own initiative

Ability to work on various assignments simultaneously

Strong interpersonal skills within all levels of the organization

Ability to navigate within automated systems and proficiency in Outlook, Word and Excel

Education:

Associate degree in business administration, communications, or related field is preferred.

Certification & Licensure:

None required

Reasonable accommodations:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

SPECIAL INSTRUCTIONS TO CANDIDATES

• EOE/AA M/F/D/V