HOA Portfolio Manager

HOA Portfolio Manager

Position Type: Full-Time / Northern Utah

Compensation: $25.00-$30.00/hour DOE + growth opportunities

Schedule: Flexible MondayFriday with occasional evening Board meetings and weekend call rotation.

Join a Growing, People-First Team

Alliance Property Management is seeking a motivated and relationship-driven HOA Portfolio Manager to oversee a portfolio of communities across Northern Utah.

This is an exciting opportunity to step into a leadership role where youll work directly with HOA Boards, lead a small team, and make a meaningful impact on the success of residential communities. If you enjoy problem-solving, building relationships, and managing a variety of projects, this role offers both challenge and growth.

Why Youll Love This Role

• Autonomy to manage your own portfolio and make decisions
• Direct impact on community success and resident experience
• Opportunity to lead and develop a small team
• Variety in your dayno two communities are the same
• Supportive, team-oriented company culture
• Opportunity for career advancement and professional growth

What Youll Do

Board & Community Management

• Act as the primary point of contact for HOA Boards, homeowners, and vendors
• Prepare and lead Board meetings, annual meetings, and executive sessions
• Develop agendas, reports, and follow-up communications
• Guide Boards on governing documents, policies, and best practices
• Support both short-term and long-term community planning

Leadership & Team Development

• Lead and develop a team of 23 HOA coordinators or support staff
• Delegate tasks, monitor progress, and ensure accurate completion
• Provide coaching, feedback, and ongoing support
• Help improve processes and team efficiency

Community Operations

• Ensure community standards and compliance are maintained
• Respond to homeowner questions and resolve issues proactively
• Review architectural applications and requests
• Conduct routine property inspections
• Coordinate emergency or after-hours community needs when required

Vendor & Project Management

• Solicit bids and present vendor recommendations
• Oversee vendor performance and contract compliance
• Manage maintenance, reserve projects, and capital improvements
• Ensure projects stay on schedule and within budget

Financial Oversight

• Review monthly financial statements with Boards
• Assist in budget preparation and reserve planning
• Monitor expenses and vendor invoices
• Support collections and delinquency tracking
• Contribute to long-term financial planning

Compliance & Professional Development

• Maintain knowledge of Utah HOA regulations and industry best practices
• Ensure communities remain compliant with governing documents and laws
• Participate in ongoing education and training opportunities

What Success Looks Like (First 90 Days)

• Build strong relationships with assigned Boards and homeowners
• Gain familiarity with your communities and vendor network
• Confidently run and manage Board meetings
• Establish proactive communication practices
• Identify opportunities to improve operations and service

Required

• 2+ years of experience in property management, HOA management, project management, or related field
• Strong organizational, problem-solving, and communication skills
• Experience managing multiple priorities and deadlines
• Leadership, supervision, or team coordination experience
• Proficiency with Microsoft Office, Google Workspace, and management software
• Valid drivers license, insurance, and reliable transportation
• Ability to attend evening Board meetings

Preferred

• HOA or community association management experience
• CMCA, AMS, or PCAM designation
• Budgeting, financial review, or vendor management experience
• Knowledge of Utah HOA statutes

We encourage candidates with strong leadership or operations experience to applyeven if they are new to HOA management.

Benefits & Perks

• Competitive compensation with growth potential
• Paid Time Off and paid holidays
• Health insurance options
• Company laptop and mobile phone provided
• Flexible work environment
• Ongoing professional development and certification support

Career Growth Opportunities

• Advancement to Senior Portfolio Manager or leadership roles
• Opportunity to manage larger or more complex portfolios
• Expanded leadership responsibilities as you grow

Our Culture

Were a collaborative, service-focused team that values accountability, communication, and professional growth. At Alliance Property Management, youll be supported by leadership that invests in your success while giving you the autonomy to thrive in your role.

Apply Today

If youre a motivated professional who enjoys leadership, problem-solving, and building strong relationships, wed love to hear from you.

Apply today and join a company where your work truly makes an impact.