Part-time Finance Administrator

JOB OVERVIEW We are seeking a highly organized, compassionate, and detail-focused Finance Administrator to support our Finance Team in donor relations, benevolence coordination, and financial event planning. This role requires strong interpersonal skills, discretion, and a genuine care for people, balanced with high proficiency in administrative and technical systemsparticularly Excel and Apple platforms.

KEY RESPONSIBILITIES:

Administrative & Technical Proficiency

• Support calendaring, scheduling, and administrative tasks for the Executive Pastor as needed.
• Provide general administrative assistance, including document preparation, meeting coordination, and internal communications.
• Maintain organized digital and paper filing systems for finance-related documentation
• Confidently use Microsoft Excel for financial tracking and reporting, including pivot tables, vLookups, data validation, and conditional formatting.
• Perform Mail Merge in Word for mass communications, donor statements, and event invitations
• Confidently operate Apple systems and adapt quickly to new platforms (OnlineGiving, Planning Center Online, MortarStone, Divvy).
• Maintain organized digital and paper filing systems for finance-related documentation.
• Prioritize tasks effectively and demonstrate strong time management and communication skills.
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  Must complete our assessment
  
  

Donor Relations & Finance Support

• Answer and resolve donor questions via phone and email, including refunds and statement requests and troubleshooting any donor login issues
• Maintain confidentiality and accuracy when handling donor records, statements, and recurring giving schedules.
• Serve as a warm, professional point of contact with high emotional intelligence in all donor interactions.
• Execute and manage internal and external communication requests related to donor engagement, including Mail Merge for mass donor communications, statement distributions, and event invitations

Benevolence Coordination

• Triage benevolence requests with care, discernment, and discretion.
• Conduct intake calls, process applications, and assign cases to benevolence volunteers.
• Maintain detailed records in PCO workflows and profiles, tracking all steps from intake to final approval.
• Coordinate financial assistance delivery, including issuing gift cards and coordinating payments
• Partner with community organizations to refer individuals when requests fall outside scope.
• Restock and log gift cards, process hotel reservations, and follow all security procedures for sensitive information.

Event Planning & Support

• Assist with planning and executing annual large donor appreciation event (350+ attendees).
• Coordinate RSVP systems, communication logistics, on-site needs, and follow-up.

KEY QUALIFICATIONS:

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  Mission Alignment: Demonstrates a personal alignment with , and a commitment to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
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  Technical Proficiency: Proven proficiency in Microsoft Excel and Microsoft Word, including pivot tables, vLookups, data validation, and Mail Merge functionality; confident using Apple/macOS systems, Microsoft Office, and cloud-based platforms; Minimum high school diploma or equivalent
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  Communication: Exceptional verbal and written communication skills, able to engage effectively with both internal teams and external donors
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  Interpersonal Skills: High emotional intelligence with a warm, professional demeanor and sound judgment; experience in donor-facing roles and sensitive financial discussions
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  Confidentiality: Trusted to handle confidential donor and financial data with discretion and integrity
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  Organizational Skills: Strong time management, attention to detail, prioritization and problem-solving abilities in a fast-paced, multi-tasking environment
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  Team Collaboration: Collaborative spirit with the ability to work effectively in a team-based setting
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  Physical Requirements: Ability to stand, walk, and/or sit for extended periods of time as required by event or administrative duties
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  Legal Requirements: Must have unrestricted authorization to work in the United States
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  Preferred Experience: Background in nonprofit, church, or ministry-based environments is a plus

ORGANIZATIONAL RELATIONSHIPS: MINISTRY TEAM : Finance Team REPORTS TO: Executive Pastor

EMPLOYMENT CLASSIFICATIONS:

• Category: Part-time 20 hours per week ( Mon thru Thur)
• DOL Classification: Non-exempt (hourly)
• Employee Class: Support Staff
• Commissionable: No
• Weekends Required: No
• Remote Work: No