Project Coordinator Finance Operations

Project Coordinator - Finance Operations

Full-time

Sub-Discipline: Finance/Accounting

Discipline : Business Operations

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

About the Team You'll Join

This role is part of KPFF's General & Administrative (G&A) team, based in Seattle. As a trusted partner within our decentralized structure, the G&A team provides expertise in areas like payroll, benefits, accounting, and ITtailored to the unique needs of each office.

In this support-focused role, you'll work closely with Project Managers and the Finance team to help ensure smooth, accurate project tracking and invoicing. You'll assist in gathering data, entering project costs, preparing draft invoices, and helping teams understand financial processes.

Job Description

Your Role at a Glance

Project Support & Coordination

Assist Project Managers in preparing and submitting timely invoices

Enter and update project data in our ERP system (BST)

Help track budgets, project hours, and costs to support accurate billing

Follow up on outstanding receivables and support issue resolution

Process Support & Documentation

Support the development and maintenance of templates, checklists, and documentation

Help gather data for financial reporting and insights

Assist with internal audits to ensure compliance with internal processes

Learning & Collaboration

Participate in training sessions to understand financial processes and best practices

Collaborate with team members across departments to support project needs

Offer input and ideas on improving tools and workflows

Qualifications

Qualifications - What You Bring to the Role

1-3 years of experience in an accounting, administrative, or project coordination role

Associate degree or relevant coursework in accounting, business administration, or related fields preferred

Comfortable working with Excel, data entry, and basic reporting

Eager to learn new systems and tools; experience with ERP systems is a plus

Strong attention to detail and ability to stay organized

Clear communication skills and the ability to work collaboratively across teams

A curious, proactive mindset with a willingness to grow and take on new challenges

Experience working in the AEC (Architecture, Engineering, or Construction) industry or a project-based professional services environment is highly preferred

Additional Information

Why KPFF? A Career with Purpose and Possibility

At KPFF, we offer the opportunity to grow your career in a firm that values creativity, trust, and meaningful contribution. Whether you're early in your career or looking to build skills in a fast-paced, team-oriented environment, we're excited to meet someone who's eager to learn, connect, and contribute.

This role is a great opportunity to build a career in finance or operations in a professional services environment while being supported by a collaborative and experienced team.

Benefits

We believe that supporting our people goes beyond the work itself. That's why we offer a flexible, comprehensive benefits package designed to help you thrive both personally and professionally.

Benefits include:

401(k) retirement savings plan with employer contribution

Medical insurance

Dental insurance

Vision insurance

Health Savings Account (HSA) with employer contribution

Healthcare and Dependent Care Flexible Spending Accounts (FSA)

Life insurance

KPFF Paid Family Leave

Short-term and Long-term disability insurance

Paid Holidays (including two Floating Holidays)

Paid Time Off (vacation, sick, jury duty)

Subsidized ORCA bus/rail pass

Compensation & Recognition

This role is designed for early-career professionals, with a typical salary range of $60,000-$72,000, depending on your skills, experience, and background. Individual and team success is recognized through performance-based bonuses at the Reporting Center level.

Work Authorization: This position is not eligible for visa sponsorship or transfer. Candidates must be authorized to work in the United States without the need for employer-sponsored visa support now or in the future.

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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.