Senior Budget Coordinator

Purpose of Position

Under the direction of the Director of Finance and Purchasing, this position is responsible for managing the financial operations within assigned departments of the Common Pleas Court - General Division; assists Director of Finance and Purchasing in monitoring the Court budgets and non-general grants; supervises the Budget Analyst position.

Essential Job Functions & Competencies

• Manages financial records, reports, and accounts
• Reconciles all monthly expenditures and revenue accounts for the departments
• Reviews Requests for Purchases based on purchase schedules, fiscal policies and procedures, and availability of funds
• Ensures availability of funds for expenditures in compliance with contracts and agreements
• Assists the State and County Auditor in performing internal and external audits of all Department financial records
• Opens purchase orders for the departments
• Purchases and coordinates delivery / installation of all furniture and office equipment
• Stays abreast of contractual changes and market pricing changes that effect the Department
• Prepares and processes travel requests and employee reimbursements
• Assists Director of Finance in developing the Court budgets and non-general fund grants
• Creates and maintains department purchase schedules
• Provides statistical reports upon the request of the Director of Finance and Purchasing
• Corresponds with vendors, County agencies, and department staff
• Monitors the ledgers for surpluses or deficiencies within the department and notifies Director of Finance and Purchasing with recommendations
• Coordinates with other departments for furniture movement or salvage
• Coordinates with Information Technology on department equipment moves
• Trains department staff on all fiscal forms, processes, and procedures
• Serves as member of the Court's Finance Department team
• Performs other duties as required

The aforementioned duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

SENIOR BUDGET COORDINATOR - ADULT PROBATION

Manages expenditure and revenue accounts for Adult Probation, Community Corrections Program grants (CCP), Justice Reinvestment, Justice Incentive Grants, TCAP and Supervision Fees budgets; supervises the Adult Probation Budget Analyst position and performs his/her job duties in his/her absence; maintains all non-general fund equipment lists; serves as the liaison in financial matters with other organizations, county agencies and vendors; cross-trained with Justice Operations Senior Budget Coordinator position; reports indirectly to the Adult Probation, Chief Probation Officer in the absence of the Director of Finance and Purchasing.

Knowledge, Skills & Abilities Required to Perform Essential Job Functions:

• Ability to evaluate, audit, deduce, and/or assess data using established criteria, including exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
• Ability to act as a first-line supervisor, including instructing, reviewing work, maintaining standards, and coordinating activities.
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
• Ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
• Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
• Essential functions are regularly performed without exposure to adverse environmental conditions.

In addition to the Essential Job Functions and Knowledge, Skills, and Abilities identified, the following competencies are considered during the hiring process and are integral to the position:

Knowledge, Skills, and Abilities: Possesses, acquires, and maintains the technical/professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem-solving, applying professional judgment, and competent performance.

Decision-making/Problem Solving: Makes sound, well-informed, and objective decisions promptly. Compares data, information, and input from a variety of sources to draw conclusions. Takes action that is consistent with available facts, constraints, and probable consequences. Applies both rational and creative processes to identify unknown root causes of problems. Based on the situation, decides the best course of action, implements the solution and evaluates the outcome. Calculates and evaluates the long-term consequences of a decision.

Stress Tolerance: Maintains effective performance under pressure. Handles stress in a manner that is acceptable to others and the organization. Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Able to recover from difficult situations and is seen as a settling influence in a crisis.

Teamwork: Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives. Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information and credit as appropriate for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team. Acts as if "true success" is the success of the whole team.

Conflict Management: Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people, can size up situations quickly, can identify common interests, and facilitate resolution. Steps up to conflicts and sees them as opportunities. Finds common ground and achieves cooperation without disruption to workflows or interpersonal relationships.

Cultural Competence:

Values an inclusive organization where the differences of all people are respected, valued, and utilized towards achieving common goals. Respects and relates well to people from varied backgrounds and understands diverse worldviews. Sensitive to group differences. Sees diversity as an opportunity, respectfully challenges bias and intolerance. Supports equal and fair treatment.

Communication: Conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message and, invites response and feedback. Keeps others informed as appropriate. Demonstrates effective written, verbal, and listening skills.

Collaboration:

Develops and maintains effective working relationships with coworkers and stakeholders using strong interpersonal skills to meet mutual goals and objectives. Obtains cooperation from others. Seeks and encourages win-win alternatives.

Influence: Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions. Uses influencing strategies to gain mutually beneficial agreements. Seeks to persuade rather than force solutions or impose decisions or regulations and recognizes personal autonomy of others.

Dependability and Reliability: Personally responsible. Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals. Demonstrates regular and punctual attendance and arrives prepared for work. Committed to doing the best job possible and diligently follows through on commitments. Consistently meets deadlines.

Building Trust: Interact with others in a way that gives them confidence in one's motives and representations and those of the organization. Is respectful and seen as positive, direct, and truthful. Keeps confidences, promises, and commitments.

Continuous Learning and Professional Development: Committed to developing professionally, attend professional conferences, focuses on best practices, values cutting-edge practices and approaches. Take advantage of a variety of learning activities, introduces newly gained knowledge and skills on the job.

Facilitates Change: Facilitates the implementation and acceptance of change within the workplace. Encourages others to seek opportunities for different and innovative approaches to addressing problems and opportunities.

Planning and Organizing: Organizes work, sets priorities, and determines resources requirements. Determines the necessary sequence of activities needed to achieve goals.

Minimum Qualifications

• Bachelor's degree in accounting, business administration or related field, or equivalent experience (applicant may substitute 2 years of related experience for each year of required education)
• Three years' experience in accounting
• Proficiency in Microsoft Office applications
• Strong oral and written communication skills

Preferred Qualifications

• Three years' experience in governmental accounting
• Two years' experience in the supervision of employees

Join Franklin County Court of Common Pleas today and receive the following benefits:

• Extensive health benefits for all full-time permanent employees.
• Life insurance coverage for all permanent employees.
• Guaranteed 11 paid holidays every year.
• A 14 percent employer contribution to your OPERS pension plan.
• Employee Tuition Reimbursement program.
• Earn a potential monetary incentive during our annual wellness incentives for employees/spouses enrolled in healthcare.

See more information regarding our benefits we provide at: Franklin County Benefits

01

Do you have an Bachelor's degree in accounting, business administration, related field, or equivalent experience (may substitute 2 years of related experience for each year of required education)?

• Yes
• No

02

Do you have 3 years' of experience in accounting?

• Yes
• No

03

Are you proficient in Microsoft Office applications (e.g. Word, Excel, etc.)?

• Yes
• No

04

Do you have strong oral and written communication skills?

• Yes
• No

05

Do you have 3 years' experience in government accounting?

• Yes
• No

06

Do you have 2 years' of experience in the supervision of employees?

• Yes
• No

Required Question