Administrator of Financial System Group (Financial System Specialist IV)

496372

Versailles

Staff

Full-time

KCTCS System Office

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Title: Administrator of Financial System Group (Financial System Specialist IV)

Salary Range: $55,392 (Minimum)- $69,252 (Mid-Point) (Salary is to commensurate with education/experience and internal equity)

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: SO/AdminServ/Business Services

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

Exceptional health care, vision, and dental coverage for you and your family

Tuition reimbursement/waiver for you, your spouse, and dependents

403(b) retirement plan: a 5% employee contribution receives a 10% employer match

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions

Employee Assistance Program

Job Summary

The position's primary purpose is to serve as the first line of support for the PeopleSoft Financials

modules (Accounts Payable, Accounts Receivable, Asset Management, Billing, Budgeting, General

Ledger, Lease Administration, Procurement to Payment, Supplier Onboarding, Supplier Contract Management, and Travel/Expense). This position serves as a generalist triaging PeopleSoft Financials user issues, conducting

testing, and documenting solutions. This position reports to and assists the Director of Financials

Module System and works closely with the Financials Module Administrator on any number of

PeopleSoft Financials support functions. The position requires strong interpersonal and

communication skills, verbal and written, and the ability to work effectively with a wide range of

constituencies in a diverse community. The position must be able to analyze and solve problems,

have knowledge of and understand organizational structure, workflow, and operating procedures to

ensure functionality of module applications are delivered and operate as expected.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time

Job Duties:

Responsible for timely assessing, researching, and resolving functional problems

encountered by KCTCS's Enterprise Resource Planning software for the financial related modules

for system users. Work cross functionally with technical staff to seek a solution to resolve problems

and communicate to users in a timely, effective manner. Seek solutions that can result in cost savings

and that reduce manual labor whenever possible.

Administrating PeopleSoft Financials security involving the development and maintenance

of security roles and permission lists in the PeopleSoft/Oracle Financial modules. Also entails assigning and maintaining users' IDs, roles, and access to the different financial modules.

Additionally, requires setup and maintenance for the workflow approval process. Oversees the annual

security audit and makes sure access has been verified.

Test, analyze the results, and perform additional testing to ensure functionality works as

desired and to help resolve functional issues when they arise to ensure a sound working knowledge of

the modules and their associated processes and functionality.

Research, analyze, test, and troubleshoot issues, including new pre-implementation of PeopleSoft/Oracle

modules functionality and functionality once installed and operating. Recommends, working with

Technology Solutions staff, items to be implemented in upgrades.

The Systems Coordinator and FSG staff are responsible for providing functional documentation

and training to end users for any new or existing functionality in PeopleSoft/Oracle Financials modules.

Documentation and training should be done in a timely basis, and should be well communicated prior to

any go live functionality.

The Systems Coordinator is responsible for planning, directing coaching, and monitoring the work

of a full time employee. Responsibilities including planning, discussing, and year end review using

the KCTCS Personal Performance Planning and Evaluation The Systems Coordinator is responsible for coaching

and supporting FSG staff and making sure they have opportunities to grow and learn through

professional development in-house/webinars/conferences, etc.

Minimum Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent.

Preferred Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent.

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.